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Neglecting Data Storage

Why and how your company should stop neglecting data storage

With data protection legislation changes looming and cyber security threats on the rise, it is crucial that organisations ensure their data is stored, managed and secured in the right way. This can be a huge challenge for organisations; understanding the impact of neglecting data storage is one of the first steps in securing data and becoming compliant.

How your company can stop neglecting data storage

1. Create and practice data storage and security policies

Data storage and security policies should be reviewed on an annual basis. User access and data retention should also be reviewed yearly, as these two aspects of storage are constantly changing. This exercise forces users to decide which data is needed and allows optimisation of storage resources, as well as teaching users the correct procedures and practise for storing data. With the upcoming GDPR changes, this is vital to ensure business compliance and will also increase the performance and efficiency of business operations.

2. Record your storage resources and assess them for use

All businesses should have an up to date IT asset management system, used for tracking all assets. Storage should be one of the first areas to see if its being underutilised or not used at all. If you find a storage resource that is obsolete, you should get rid of it and increase areas of utility elsewhere.

3. Utilise cloud storage

The number of organisations gaining competitive advantage through high cloud adoption has almost doubled in the last few years, and by 2017, the public cloud services market exceeded $244 billion. All cloud storage services can be accessed from anywhere via the Internet, allowing users to access and use data remotely. Cloud storage is considerably cheaper than physical storage units and is often used as a back up by businesses by providing a second copy of important files at a remote location.

4. Complete a GDPR assessment

GDPR introduces a completely new regime in terms of data protection and storage, with the balance of ownership of personal data shifting from the company to the person, with greater rights for the individual to decide how corporations use their data.

The biggest problem for businesses is to understand what personal data already exists in the organisation and where it resides. Once identified, data must be classified accordingly and disposed of securely where necessary. Failure to comply with the GDPR can result in a penalty fine of up to €20 million or 4% of annual turnover.

telent partner with HPE and cyber security specialist, CNS, to provide a range of storage and security solutions to meet any requirements surrounding data storage and protection. Find out more about how we can help you here

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